Interim Finance and Admin Manager for Passerelles numeriques Cambodia

Her charge is mainly to:

• Administration, Purchasing & Maintenance
  • Relationship management with local authorities (MOEYS – Ministry of Education, Youth and Sport, MFA – Ministry of Foreign Affairs, CDC – Cambodia Development Councils, etc)
  • Support events with other departments, such as graduation ceremonies, career forums, etc.
  • Manage premises and infrastructure – building/equipment repairs and maintenance.
  • Ensure that all necessary administrative documentation is maintained and updated on the dedicated drive.
• Accounting & Finance Management
  • Produce monthly and yearly Balance Sheet and P&L report
  • Ensure that all accounting vouchers are coded and booked properly in the accounting system Quickbook Online
  • Ensure the accounting system is in accordance with French accounting principles and following the PNC accounting Process
  • Follow-up fund/donation/contribution to receive or to disburse
  • Ensures that the monthly closing is properly organized, including payroll and local taxes
  • Ensure that all transactions are correct, paid on time and sufficiently documented.
  • Review and process the monthly/yearly tax declaration and ACAR declaration.
  • Ensure the organization is fully compliance.
  • Maintain and update all financial administrative documentation on the dedicated drive.
  • Manage PNC cash and control the treasury plan
  • Supervise cash outflows (advances, cash) and safe management.
  • Manage bank accounts
  • Manage cash flow plan and ensures sufficient funds are available to manage operations.
  • Prepare the cash request and transmits it to the Country Director and Group Finance Manager.
• Budget Management
  • Ensure that all department managers understand the importance of the budget and how to make a budget plan
  • Prepare the detailed PNC yearly budget plan and the quarterly revised forecasts
  • Perform variance analysis between budgeted and actual costs
  • Monitor the monthly budget
  • Track expenses by department, presents the findings to managers and helps them draw up an appropriate action plan
  • Perform ad hoc financial analysis and cost calculation according to the identified needs
• Write reports
  • Report preparation upon request
  • Prepare financial reports for third parties when required and ensure compliance with local reporting requirements
  • Assist the writing and formatting of financial part for funding requests/proposal as needed
• Support the audit
  • Conduct the financial audit of the local entity by the Cambodia statutory auditor, in collaboration with the Group Finance Director.
  • Actively participate in the global audit of the association by the PN Group auditor, in collaboration with the Group Finance Director and the financial managers of other Group entities.
  • Take an active part in the audit of the project at the end of phases 1 and 2, in collaboration with the Group Finance Director.
• Manage the Finance and Administration Team
  • Administration/HR officer
  • Accounting and Finance officer
  • Cleaner
  • Security guard