Project Administrative and Finance Officer for Ministry of Agriculture, Forestry and Fisheries

General Tasks:

• Project Administrative and Finance Officer work with the Agricultural Information and Documentation Center (AiDOC) of Ministry of Agriculture, Forestry, and Fisheries (MAFF) of Cambodia (Implementing Agency) and the ASEAN Secretariat on the implementation of the project which based in Cambodia with frequently traveling to CLMV countries. The overall responsibility of this position is to provide logistical, administrative and financial support to the project implementation in CLMV countries

Specific Tasks:

• Prepare cash advance request or payment for the project implementation activities and ensure the project cash advance is settled in a timely manner.
• Check and ensure the project’s expenditures are accurate and comply with the donor's policies, procedures, and approved budget with sufficient supporting documents.
• Process Bank Related Matter such as deposit, withdrawal and bank reconciliation
• Record all transection expenses in the provided template.
• Undertake administrative tasks during the project implementation.
• Arrange and manage well the office filing system including project, administration, and finance related documents.
• Assist IA in organizing and coordinating the project meeting, training and workshop.
• Reception and management of the consultants' transportation, accommodation, food, telecoms, etc.
• Purchasing and management of training supplies, purchase of flight tickets, management rental of vehicles and other training and/or workshop venue, equipment in each CLMV countries.
• Prepare project financial report (monthly, quarterly, and annually).
• Perform other duties and tasks as requested by AiDOC-MAFF Cambodia and ASEAN Secretariat.

Expected Outputs

• Well prepared administrative and finance related works during project implementation
• Ensure timely settlements of payments