Senior Grants and Contract Specialist for East West Management Institute

Training and Mentoring Local Partners

• In collaboration with the program staff and core capacity building partners, set-up grants management training programs for implementing partners and CSO grantees.
• Provide training and mentoring to implementing partners and grantees on grants management rules and regulations.
• Advise grantees on implementation challenges and collaboratively assess and recommend solutions; and
• Help in conducting financial assessments of CSOs as required.

Grants Management

• Conduct and oversee the risk assessments for potential grantees;
• In collaboration with Program Staff and the Grants Finance and Partnerships Manager, work with grantees to prepare budgets for RFA-funded grants;
• Oversee and ensure quality control of grantees’ financial reports and invoices; After initial review by the Grants Finance and Partnerships Manager, review and approve grantees’ payment requests and ensure they are correct.
• Ensure grantee documentation is complete, and files are properly maintained in grantees’ files;
• Responsible for ensuring all grant hard copy document files and soft copy files on SharePoint and following EWMI procedures for maintaining grant records, reports, and correspondence.
• Oversee the preparation of grant related documents, including Call for Application or Proposals and oversee the advertisement of the solicitations (by the Grants Finance and Partnerships Manager) ;
• Verify the eligibility of applicants, and review of proposals, and participate in technical reviews (organized by the Grants Finance and Partnerships Manager);
• Lead negotiation of budgets and grant agreements with CSR’s’s grantees.
• Prepare partner sub-awards, using approved EWMI templates.
• Constantly monitor progress in CSR’s grant-making activities towards achieving project’s goals, meeting work plan requirements and M&E targets, as well as spot potential and actual challenges, and propose measures to address them.
• Update and improve CSR’s Grants Manual, as needed.
• Conduct regular visits to the field to undertake review of grantees level of compliance with EWMI and USAID rules and regulations; and
• Participate in meetings, events and grant activity management reviews.
• Sub-grant Compliance
• Responsible for the overall management of the sub-grants component.
• Oversee and monitor all compliance aspects of the cooperative agreement and assist project staff in their compliance, understanding and implementation through regular communication.
• Initiate and maintain cooperative agreement modifications.
• Ensure compliance of RFA’s grant-making activities with USAID, Cambodian, and EWMI rules and regulations.
• Stay informed and respectively inform the CoP, and home office on rules and regulations that might affect or are of interest to CSR’s grant-making processes;
• Oversee and monitor all compliance aspects of sub-grants; create tools for sub-grantees in their compliance understanding and implementation.
• Meet regularly with sub-grantees to review/monitor agreement compliance design and conduct compliance training and
• Oversee the preparation of quarterly and annual financial sub-grants activity reports to USAID (by Grants Finance and Partnerships Manager).
• Budget Support to Sub-grantees
• Monitor sub-grant expenditures against approved budget (including cost share
• when applicable); advise CSOs of any issues.
• Maintain project information in project files/database; and
• Produce periodic reports.

Other tasks

• Perform other tasks assigned by the Chief of Party on an ad hoc basis that are consistent with this Job Description and CSR’s general requirements.