Administration Manager for All Ears Cambodia

Administration and Governance:

• Manage, evaluate and supervise effective and clear procedures for the functioning of the administration office, including the running of day-to-day affairs, staff schedules, building maintenance and office operations.
• Ensure compliance with all laws, organisational policies and civil regulations.
• Implement and develop AEC Policies in collaboration with the Director.
• Ensure appropriate governance of the organisation in liaison with the Director, Executive Committee, Ministerial Departments and other governing bodies where appropriate.
• Seek ideas for the improvement of AEC services. Conduct staff meetings, as necessary.
• Establish and maintain an effective inventory for all supplies, materials and equipment. This is supported by appointed clinical staff.
• Support the tax-free importation of equipment and materials from overseas, liaising with the relevant ministerial bodies.
• Establish procedures for attractive, organized, functional and safe facilities.
• Assume responsibility for the health, safety, and welfare of staff, patients and visitors supported by the Health and Safety Officer.
• Develop clearly understood procedures and provide regular drills for emergencies supported by the Health and Safety Officer.
• Establish procedures for safe storing and integrity of all administrative records. Ensure that records are complete and current and that confidentiality is maintained where required.
• Complete in a timely fashion all records and reports as requested by the Director.
• Participate in periodic audits to monitor accuracy of reports and content, being aware of clinical governance and maintaining a quality service.
• Assist organisation of project events, including workshops, seminars and meetings.

Human Resources

• Maintain accurate records of staff members for internal and external purposes, including contact details, annual leave, marital status and dependents.
• Maintain up-to-date contracts and job descriptions for all staff.
• Identify and address special needs of staff including health-related concerns.
• Supervise in a fair and consistent manner effective staff management and discipline systems consistent with AEC Policies.
• File all required reports regarding attendance and discipline matters and maintain records.
• Keep the Director advised of employees not meeting their contractual agreement.
• Actively participate in continued professional development opportunities where available.
• In collaboration with the management team, monitor the training and development needs of staff through regular monitoring and bi-annual performance reviews.
• In collaboration with the management team, implement training and continued professional development opportunities for staff.
• In collaboration with the Director, implement strategies to support staff retention and job satisfaction.